200 cupcakes, part 2

by Patricia on March 21, 2011 · 4 comments

So you’ve got 200 cupcakes piled up in your kitchen, now what do you do?

First, figure out how to store them

I have 2 cupcake carriers. Each holds 36 cupcakes. Normally this is an excessive amount of cupcake storage, but for this endeavor it came up short.

I don’t necessarily recommend having 2 cupcake carriers unless you know you’ll use them often. I only have 2 because I ordered one and at the same time Dan bought one for me at Costco. This was a couple of years ago so I kept one at my apartment and one at his place which somehow seemed reasonable. Now I’m not so sure. It did however come in handy for this project.

Beyond the cupcake carriers, I had a couple of standard cake boxes on hand (sized for like an 8 or 9-inch layer cake) so I filled those. But I still had almost 100 cupcakes out in the cold.

Then my mom had a brilliant idea: Let’s build a fort.

And so we did…

With one carrier on each side, and the rest of the cupcakes lined up in between, we wrapped the whole lot with plastic wrap. Perhaps this was overkill.

Boxes and carriers

  • I bought this 36-Cupcake Cupcake Courier from Amazon. It’s pink. And it’s hefty (though not great if you only have 1 dozen to transport). It comes in other colors too (though why you wouldn’t want pink is beyond me). Also, I’ve seen this one at Costco recently.
  • Dan bought a 3-Level Snapware cupcake carrier from Costco a couple of years ago. I haven’t seen it there since then. The best I could find online was this Snapware 2-Level Cupcake Carrier on Amazon. It’s not as hefty as the pink one, but it can be handy for smaller batches since you can snap-on or snap-off levels depending on how many dozen you have to carry.
  • I had a couple of pink bakery boxes I bought from Cake Works (my local bakery supply shop). (Unfortunately, I could only find them online in bulk quantities)

If you don’t have animals in the house, you may not need to go to such great lengths to cover and protect the cupcakes for a short overnight stay. Then again if you are using more perishable ingredients your cupcakes may need to be refrigerated in which case you’ll have to figure out how to fit them all in the fridge yourself.

Now… how to get them there

It’s good to have friends. Especially friends who will chase you down to make you give them something to do, because, you know, you’re a control freak or something. I didn’t say that, your friends did. That’s between you and them.

But seriously, having someone willing to tote 200 cupcakes from your place to the venue is a lifesaver. This is the day of your party so you should be relaxing, primping and not worrying about those cupcakes. Even though I know you will.

But still, find someone you trust that can handle it for you because even if you think you can do it all, you’ll enjoy your party more if you don’t.

I’m in the middle of that picture (in case you didn’t recognize me all dolled up). And to my right is April, my cupcake princess. She made not 1 but 2 trips to get all the cupcakes to our party venue, Picchetti Winery.

Because she is wonderful. And because I had eaten too much sugar to come up with a better plan to transport all those cupcakes. (She brought all the cupcakes in the carriers and boxes, emptied them and then came back to get the rest).

Luckily the winery is nearby. Had it been farther, I probably would have listened to my mom. She suggested lining a plastic bin (like the ones that fit under the bed — like this) with foil and putting all the cupcakes in a few of those. That definitely would have moved more cupcakes at once. Still I wonder if the risk of frosting disaster would have been higher?

Anyway, back up in that picture of me and April — To my left is Kristi. She’s in the band. She plays a wicked banjo. Check her out in action with the Coffee Zombie Collective

If you are in the Bay Area and looking for a party band, look no further. Seriously, the comment we heard the most from those in attendance was some version of: “The band is rad!”.

They had everyone dancing. I’m still waiting for someone to send me a video of my mom and Dan dancing. You have to see it to believe it. They were both shaking their groove things something fierce.

I hate to do this to you again, but this post has become rather long. So I will follow up with a part 3. There isn’t a lot left to say: we’ve made the cupcakes, stored them and got them to the venue, all that is left is displaying them.

I could just skip it but I’m too excited about my cupcake tiers (so cute, easy & cheap!) not to share.


1 Mary @ Bites and Bliss March 21, 2011 at 5:07 pm

I watch this show called DC Cupcakes and they just had an episode were they had to transport hundreds of cupcakes…it definitely doesnt look (or sound) like an easy task. Go you!

2 Brit Hammer March 21, 2011 at 2:20 pm


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